Developing Competitive Proposals and Source Selection Processes

The Most Important Commandments

            The knowledge of how to bid on governments contracts means avoiding generic proposal templates. The RFP contracts developed by the government assume different structures depending on the type of project and time scale. Using generic proposal templates reduces all the governments’ contracts to assume the same structure with a common degree of sensitivity. It denies the contractors a chance to explain their position deeply and ability in tackling the contract. The pre-developed generic templates are inflexible and do not focus on a particular contract or provide rationale arguments to enable one win the contract.

            Taking advantage of government’s proposal estimates and historical data allows contractors to develop more convincing proposals. The agency reviews the proposals based on the suitability of the contractors’ arguments in relation to the set requirements of the project. Using government’s financial estimates and historical data creates an opportunity for a more realistic proposal that aligns with the government’s description of the project. If the contractor’s estimates do not match the ones set by the government, the contractor is advised to give viable reasons explaining the errors recorded and suggestions on how the errors can be fixed without interfering with other functional parts of the project.

Largest Challenge Involved in the Source Selection Process             The biggest challenge in source selection is the biasedness of the selection process. Most agencies are subjective and do not make a step to look deep into the proposal. They award contracts based on how best they write their proposal template and how they align their requirements with those of the government. It should be made clear that the government description of the project and the estimates are not always correct and should not be used as a measure of quality. The agency should shift their strategies into more objective procedures that also consider proposals that do disagree with the government and offer new estimates with complete supportive arguments. This change would be effective because it takes into consideration the weakness in the given government estimates…

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